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No-Show Cost Calculator: What Empty Slots Cost You Per Year

Interactive calculator: enter your average service price and weekly appointments to see what no-shows cost annually - and what deposits + reminders would recover.

2026-03-16 · 3 min read · Ivy Blog

Move the sliders. The math uses industry no-show benchmarks and updates live.

Lost per month$1,300
Lost per year$15,600
Recoverable with deposits + reminders (at a 4% no-show rate)$11,440/yr

Assumptions: your inputs, a 4.33-week month, and the documented drop to a 3-5% no-show rate (we use 4%) for businesses using deposits at booking. Typical rates without them: salons ~15%, medical ~18%, fitness ~20%.

Why the recovery number is realistic

Businesses requiring deposits at booking report 3-5% no-show rates versus 15-25% without. SMS reminders independently cut no-shows by up to 38%, with a 98% open rate.

The playbook for capturing it is short: deposits or card-on-file at booking, a visible policy, and a reminder cadence that runs itself - the full breakdown is in our no-show guide.

Recover most of that number

Deposits, card on file, and automatic email + SMS reminders are built into every Ivy booking page.

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